Sales and Selling Information

 

Sales Process 

1.    Use Sales Receipt Books to record each item(s) including:

a)    Quantity

b)   Member ID#

c)    Price

d)   Item#

2.    Add prices to get Subtotal, Add 5% Tax and then Total

3.    Ask customers payment method

o   Cash – Make change

o   Credit - Write Credit Card slip – get signature

o   Check – Verify proper information & signed

Credit card slips MUST!!! have:
   
  - Card Number
  - Expiration Date
  - Dollar Amount
  - Zip Code
  - 3-Digit “CVV2 #” from back.

 

 

 

 

                                                 

 

 


4.    Put Original Sales, Credit slips and Cash into cash box

5.    Hand customer COPY of Sales Receipt(s)

See attached examples of how to fill out sales and credit slips

 

Wrapping

6.    Wrap each item(s) carefully in tissue or bubble wrap

7.    Place in plastic bags if small or paper bags if large

8.    Hand items to customer and Thank them for their purchase

 

Opening & Closing “The Store”

 

Opening:

·       Upon opening the booth & “store” check to see that all the previous days’ sales receipts and credit card receipts have been put into the nightly-drop envelopes marked. If not, do so now.

·       Count cash. There should be $100.00 in paper money (don’t count coinage) to make change for the day. Put excess into prior day’s envelope. If discrepancies, write note with your initials and place in today’s cash envelope.

·       Check to be sure you have located supply of sales books, credit card slips and imprinter, calculator and pens.

·       Roll up blue tarps and tie “up” out of the way. Tidy up display area and Demo area as needed.

 

Closing:

·       Put all sales slips, credit card slips and cash from sales made that day into the dated envelope. Leave $100 in various paper money denominations (don’t count coinage) for change for the next day.

·       If no arrangements otherwise. Put all into the cash box and “hide” under tables overnight.

·       Note: All monies and slips will need to be delivered to the Sales Coordinator for processing.

 

New Inventory:

When members bring additional inventory it must be marked with the a)Member ID#, b) Item serial # and c)sales price & should be displayed.
One copy of their inventory list should be put into the cash box and another given to Sales Coordinator

Sales Slip Example           . 

Credit Card Slip Example


When writing a sales slip

1.      Each line item should include:

    1. Member ID  for each item
    2. item serial # and quantity
    3. Unit price and extended  price for line item
    4. Description as you see fit, i.e. bowl, pen etc
  1. Add all amounts for Subtotal.
  2. Calculate 5% MA Tax on Subtotal to add in.
  3. Add Tax to Subtotal for Sales Total
  4. Collect payment. Cash, Charge or Personal check.
    1. Personal Checks – Make Payable to “A. R. T.”
    2. Charge cards accepted: Visa, MasterCard, Discover or American Express
  5. If Credit Cards Sale:
    1. Fill out Sales Write “Wood items” as description
    2. Use imprinter to record card info on Credit Card Sales Slip.

                                                              i.      Credit Card Number                           REQUIRED

                                                            ii.      Sales $ Amount                                   REQUIRED

                                                          iii.      Expiration date – Month & Year        REQUIRED

    1. In addition write-in the following:

                                                              i.      Zip Code of Billing Address              REQUIRED

                                                            ii.      First and Last Name                           REQUIRED

                                                          iii.      CVV2 Security code (back of card)   REQUIRED

                                                          iv.      Optional - Street Address, City & State-

                                                            v.      Optional - Email if person wishes to get eReciept

  1. Verify payment information
    1. Count Cash- make change
    2. Review Personal Check info for correctness, amount signature etc.
    3. Double check that credit card info is recorded and LEGIBLE.
    4.  
    5.